How to Add Gmail Account to Mail App in Windows 11

Published by Nyau Wai Hoe - Updated on

The Mail app is a preinstalled app that comes with Windows 11. It is also set as the default email client for when you click on a mailto link or any request that requires to open an email client. This guide will show you how to set up your Gmail account in the Windows 11 Mail app.

Many would find the Mail app to be better than opening webmails through a web browser because of features such as direct notifications for new emails on the Windows desktop, badge (unread emails counter) on the mail app icon on taskbar, and more. Aside from Gmail, you can follow the same steps below to set up email account from other email providers such as Yahoo or Outlook in the Mail app.

How to set up Gmail account in Windows 11 Mail app

You can add multiple email accounts to the Mail app in Windows 11. You will then be able to receive and send emails using any of the added email accounts in the Mail app. If you set up your Windows with a Microsoft account, by default, your Outlook (or Hotmail) email account will automatically be added to the Mail app. To add an additional email account such as Gmail to the Mail app, follow the steps below.

  1. In Windows 11, launch Mail app (from the taskbar or via Start menu).Open Mail App Windows 11
  2. In Mail app, on the left pane, click on Accounts.
  3. Then, on the right pane, click on Add account.Add email account to Mail app Windows 11
  4. In the “Add an account” window, select Google (if you want to add a Gmail account. Select others if you would like to add a different email account).How to add Google account to Mail app in Windows 11
  5. In the following pop up window, sign in to your Gmail account.Sign in Gmail account to Windows 11 Mail app
  6. You may then be prompted for confirmation to allow Windows to access your Google account. Click Allow to proceed.Allow Windows 11 to access Google account
  7. That’s it! Your Gmail account should now be successfully added to the Mail app in Windows 11.How to Add Gmail Account to Mail App in Windows 11

After added your Gmail account, you can start viewing your emails from that account by selecting the account under Accounts on the left pane in the Mail app.

View Gmail inbox emails via Mail app in Windows 11

Similar to viewing Inbox of an added email account, to send an email using a particular email account, select it under Accounts, then click on New mail on the left pane to start composing a new email in the Mail app.

How to send email using Gmail in Windows 11 Mail app

You can add more Gmail accounts or other email accounts to the Mail app by simply repeating the steps above (by clicking on Add account and follow the on-screen instruction to login to your email account).

How to remove Gmail account from Mail app in Windows 11

To sign out of or remove an added Gmail account or any other email account from the Mail app in Windows 11, follow the steps below.

Under Accounts, right-click on the email account you want to delete from this device. Then, select Account settings.

Mail app account settings Windows 11

In the account settings window, click on Delete account from this device to remove the email account from the Mail app.

Remove Gmail account from Mail app in Windows 11

On the next screen, you will be prompted for confirmation to delete the account. Click on Delete to continue.

Sign out of Gmail on Windows 11 Mail app

If you delete this account, all emails and contents downloaded locally in the Mail app will be removed from this device. Only the local contents of that particular account will be removed, all your emails and contents will still be available online. For example, if you delete a Gmail account from the Mail app, you can still access all your emails and contents on gmail.com via a web browser.

Description for sharing: This guide will show you how to set up Gmail account or any email account in the default Mail app in Windows 11.

Categories: AppWindows 11