How to Check Office 365 User License Using PowerShell

Published by Nyau Wai Hoe - Updated on

Microsoft Office 365 is a subscription-based service, and in large organizations, managing user licenses can be a challenge. PowerShell is a powerful tool that can simplify the process of checking and managing user licenses in Office 365. In this article, we will discuss how to check Office 365 user licenses using PowerShell in Windows.

We will go through some useful PowerShell commands that can help you gain insights into your users’ license statuses and other details.

How to Check Office 365 User License Using PowerShell


Before we get started, ensure that you have the following prerequisites in place:

  1. Administrator access: You must be a Global Administrator in your Office 365 tenant or have the necessary permissions to manage licenses.
  2. PowerShell: PowerShell should be installed on your Windows machine. PowerShell is included by default on most Windows systems, but if you don’t have it, you can download and install it from the Microsoft PowerShell website.
  3. MSOnline PowerShell module: Install the MSOnline PowerShell module by running the following command in an elevated PowerShell window:
    Install-Module MSOnline

    Install Module MSOnline
    This module is required for connecting to your Office 365 tenant and managing licenses using PowerShell. Make sure you’re running PowerShell as an administrator when you execute the Install-Module command.

Also see: Run CMD, PowerShell or Regedit as SYSTEM in Windows 11

Connecting to Office 365 using PowerShell

To begin, open a PowerShell window as an administrator. You can do this by searching for “PowerShell” in the Windows Start menu, right-clicking on “Windows PowerShell,” and selecting “Run as administrator.”

Now, connect to your Office 365 tenant by running the following command:


This command will prompt a login form to appear, allowing you to enter your Office 365 admin username and password. After entering your credentials, the connection to your Office 365 tenant will be established.

Connect MsolService Office 365 using PowerShell

If you receive an error message stating that “Connect-MsolService is not recognized as the name of a cmdlet, function, script file, or operable program,” it indicates that you do not have the MSOnline module installed. Please refer to the previous section for instructions on installing the module before proceeding.

With the connection established, you can now proceed to retrieve user license information and manage licenses in your organization.

Related issue: Work or school account problem keeps popping up Windows 11

Retrieve available licenses

Get all license SKUs

Understanding the types of licenses available in your Office 365 tenant is essential for managing user licenses. The Get-MsolAccountSku command retrieves all the available licenses in your tenant, providing details such as the total number of licenses, the number of consumed licenses, and the remaining licenses available for assignment.


Get all license SKUs Office 365 PowerShell

This command can help you identify if you need to purchase additional licenses or if you have unused licenses that can be assigned to new users.

Display SKU part numbers

If you only need a simplified list of the available licenses, displaying just the SKU part numbers can be helpful. The SKU part number is a unique identifier for each license type.


By using this command, you can quickly determine which licenses you have available in your tenant, making it easier to identify specific licenses when assigning them to users.

Retrieve user information

Get all users

An essential step in managing user licenses is obtaining a list of all users in your Office 365 tenant. The Get-MsolUser command with the -All switch retrieves this information.

Get-MsolUser –All

This command provides you with a comprehensive list of all user accounts, including their properties such as display names, user principal names, and license statuses.

Check all user licenses Office 365 PowerShell

Retrieve specific user properties

In some cases, you might want to retrieve only specific properties for each user, such as Display Name, Department, IsLicensed, and Usage Location. The Get-MsolUser command with the Select keyword allows you to choose the properties you want to display.

Get-MsolUser -All | Select DisplayName, Department, IsLicensed, UsageLocation

Filter users based on license status

To manage user licenses effectively, you may need to filter users based on their license status. This can help you identify users who need licenses or those who have unnecessary licenses assigned.

Get only licensed users

To filter and display only the licensed users, use the Get-MsolUser command with the Where-Object keyword and the $_.IsLicensed -eq $true condition.

Get-MsolUser -All | Where-Object {$_.IsLicensed -eq $true}

This command helps you identify users who have an assigned license, which can be useful for tracking license usage and ensuring compliance.

List only users with license Office 365 PowerShell

List unlicensed users

If you want to list all unlicensed users, use the Get-MsolUser command with the -UnlicensedUsersOnly switch and the -All switch.

Get-MsolUser –UnlicensedUsersOnly -All

By identifying unlicensed users, you can ensure that all necessary users have the appropriate licenses and access to Office 365 services.

Get unlicensed users Office 365 PowerShell

Filter users based on license type

Sometimes, it’s crucial to filter users with a specific license type, such as “EnterprisePremium”. This can help you verify that users have the correct licenses assigned or to track the usage of a particular license type.

To filter users with a specific license type, use the Get-MsolUser command with the Where-Object keyword and the ($_.licenses).AccountSkuId -match “EnterprisePremium” condition.

Get-MsolUser | Where-Object {($_.licenses).AccountSkuId -match "EnterprisePremium"}

Export user information to a file

Export all users to a CSV file

To export a list of all users to a CSV file, use the Get-MsolUser command with the -All switch and the Out-File cmdlet. This command is particularly useful when you need to share user information with your team or analyze the data using spreadsheet software like Microsoft Excel.

Get-MsolUser -All | Out-file C:\allusers.csv

By exporting user information to a CSV file, you can easily manipulate and analyze the data, create reports, or import the data into other systems for further processing.

Export Office 365 user licenses using PowerShell

Retrieve users from a specific department

List users by department

To filter and display users belonging to a specific department, use the Get-MsolUser command with the Where-Object keyword and the $_.Department -eq “DepartmentName” condition. Replace “DepartmentName” with the name of the department you want to filter.

Get-MsolUser -All | Where-Object {$_.Department -eq "DepartmentName"}

This command can help you manage user licenses within specific departments, ensuring that all users within a department have the appropriate licenses assigned.


PowerShell is a valuable tool for managing Office 365 user licenses in Windows. By understanding and using the commands discussed in this article, you can efficiently check, filter, and export user license information. With this knowledge, you’ll be able to better manage your organization’s Office 365 environment and make informed decisions regarding license assignments and usage.

Nyau Wai Hoe
Nyau Wai Hoe is the Founder and Chief Editor of With a degree in software engineering and over 12 years of experience in the tech support industry, Nyau has established himself as an expert in the field, with a primary focus on the Microsoft Windows operating system. As a tech enthusiast, he loves exploring new technologies and leveraging them to solve real-life problems.

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