It’s not uncommon to find ourselves using services from different providers in our daily tasks. One such instance is accessing Google Docs using an Outlook email. This process, which used to be more complex, has been simplified thanks to the collaboration between Google and Microsoft. This article will guide you through the necessary steps to integrate Google Docs with your Outlook email, allowing you to attach Google Docs to your Outlook emails and access them directly through the Outlook app or Outlook.com.
Accessing Google Docs with Outlook app in Windows or Mac
To access and attach Google Docs directly in the Outlook app on Windows or Mac, you will need to install a tool called “Google Drive for Desktop“. This application links your Google Drive, including Google Docs, to your computer, allowing you to access and manage your Google Drive files directly from your PC.
When you use it with Outlook, it makes attaching Google Docs to emails easy, just like adding files from your computer. This is especially useful because it combines the convenience of cloud storage with the familiarity of your desktop environment, simplifying the process of sending documents via email.
Steps to attach Google Docs files to an email in Outlook
- To start, install Google Drive for Desktop, a free application from Google, available for both Windows and Mac. This tool allows you to access your Google Drive files directly from Windows without needing to store all of them on your computer. Some files can be made available offline if desired.
- After downloading the application, run the installer to begin installation. Follow the on-screen instructions to complete the setup of Google Drive for Desktop on your computer.
- Open Outlook and click the “New Email” button to bring up the composition window.
- In the Outlook ribbon, click on the “Attach File” button, and select “Browse This PC…“.
- Now, navigate to “Google Drive“, which should appear in the File Explorer sidebar or under “This PC”, after you have installed Google Drive for Desktop.
- Select the file you wish to send as an attachment, and click “Open“.
- The selected file will now appear as an attachment in your email. It will look like any other attachment, with no indication that it was attached via Google Drive.
Attaching Google Docs to Outlook emails on Outlook.com
For those who prefer using Outlook.com, the web version of Microsoft Outlook, attaching Google Docs to emails is also straightforward. The process leverages the cloud storage integration features of Outlook.com, allowing you to directly attach files from Google Drive.
Setting up Google Drive in Outlook.com
- Go to Outlook.com and log in to your account. Start composing a new email or reply to an existing one.
- Click the “Attach” button in the email composition window and select “Browse cloud locations”. Sometimes, this option may appear as “OneDrive” – this is normal, and you’ll still be able to add an account in the next step.
- Choose “+ Add an account” and then click the Google Drive box. Select the Google account from which you want to access the documents.
- After adding your account, Google Drive will appear in the list of cloud locations. You can now access all files on your Google Drive.
Attaching and sending the document
- You will be prompted to either share the file itself or a link to the file on Google Drive. For files up to 34MB, choose “Attach as a copy“.
- The file will attach to your email like any other file, with no indication that it came from Google Drive.
- After attaching the file, send your email. The recipient will receive the attachment just like any other, unaware of its Google Drive origin.
This process allows for a smooth integration of Google Drive with Outlook.com, enabling users to attach Google Docs to emails easily.
Traditional methods for using Google Docs with Outlook email
In situations where modern integrations or direct sharing methods are not feasible or if they don’t work as expected, you can rely on these traditional methods.
Manually attaching Google Docs to an email
The most straightforward way is to download the Google Doc in your preferred file format (e.g., Microsoft .docx, PDF, etc.) and then attach it to an email in Outlook. This method is universally applicable across different email services, including Outlook. Here are the steps:
- Visit Google Docs.
- Select your document.
- Download it in the desired format.
- Attach it to your email in Outlook by navigating to the attachment section.
Direct sharing from Google Docs
You can share a Google Doc directly via email. This involves opening the document in Google Docs or Drive, clicking the “Share” icon, and entering the email addresses of the recipients. The recipients will receive a link to the document in their mailbox.
If you prefer, you can change the sharing settings of the document to ‘anyone with the link can view’ and then send this link via email. This method gives you control over what recipients can do with the document (view, comment, or edit).
Might be useful: How to Delete All Google Drive Files At Once
Integrating Google Docs with Microsoft Outlook, whether using the desktop app or Outlook.com, simplifies the process of attaching documents. By following the methods outlined in this guide, you can easily attach Google Docs to your emails and access them directly from Outlook.
This integration brings the best of both platforms—Google’s versatile document creation and Microsoft’s powerful email management—into a unified, efficient experience. Whether you’re in an office setting or managing tasks remotely, this integration ensures that your important documents are always just a few clicks away, ready to be shared and collaborated on.